Outlook Rule : Only at Specific Times

[NickTheGreek 160]

Outlook Rule : Only at Specific Times

Times

Lets say you want to have a rule in outlook send to you only between specific times in the day.

• Only after 6pm and before 8am
• Only on your lunch hour
• When you are not at work

I will explain this by having emails forward to my cell phone, only when I am normally not at the office. (From 6pm-8am) This way, I will be able to receive important emails that may require special outside assistance.

What I do is:

• Create a special category called FWD
• Use other rules to set messages into the FWD category if I want them forwarded. (Explained Below)
• Then, create a rule to run last in the rules list called FWD Rule
• *Important Part* This will check the time on the messages, if it’s within the specified hours, it will forward the email (Explained Below)

Creating a Rule to set the FWD Category:
Your Rule Description should look something like this. The important part is that it is assigning it to the FWD Category:

Apply this rule after the message arrives with 'Emergency from client' in the subject and marked as 'high importance' and assigned to 'FWD' Category

The Rule that will email header* for UTC times. Make sure it’s assigned to the FWD category. And then FWD it:

Apply this rule after the message arrives with '2011 23:' or '2011 02:' or ... '2011 10:' in the message header and assigned to 'FWD' category forward it to 'email@example.com'

* This should work on most emails, but if you want to look at the email header Right-click on the message in the Inbox and select Message Options.
* I included the 2011 and the colon to make it more specific.

UTC Time for 6pm – 8am:
Email Header contained:
X-OriginalArrivalTime: 18 Feb 2011 03:23:52.0368 (UTC)
So I searched for:

2011 23:,2011 01:,2011 02:,2011 03:,2011 04:,2011 05:,2011 06:,2011 07:,2011 08:,2011 09:,2011 10:,2011 11:

http://dan.folkes.me/2011/02/18/outlook-rule-only-at-specific-times/

[NickTheGreek 160]

PowerShell Scripts for day to day tasks!

Monday, January 16, 2012

Outlook 2010 forward emails after specific time.

http://danfolkes.com/2011/02/18/outlook-rule-only-at-specific-times/

I wanted to create a forward so that helpdesk email gets forwarded to my phone on my personal email. Setting up helpdesk email was the easy way but it gets 20+ emails every hour during work time. After work hours its pretty much quite. So for those times I wanted the rule.

Rules which needs to be created :-

Quoted from the post below :-

"
The Rule that will check email header* for UTC times. Make sure it’s assigned to the FWD category. And then FWD it:
 

Apply this rule after the message arrives
with '2011 23:' or '2012 18:,2012 19:.....2012 11:' in the message header
    and assigned to 'FWD' category
forward it to 'email@example.com'

"

Seach for this string in header.

2012 18:,2012 19:,2012 20:,2012 21:,2012 22:,2012 23:,2012 24:,2012 01:,2012 02:,2012 03:,2012 04:,2012 05:,2012 06:,2012 07:,2012 08:,2012 09:,2012 10:,2012 11:

https://usyse.blogspot.com/2012/01/outlook-2010-forward-emails-after.html